Road Movie Mobile Cinema

Cinema Hire – Our indoor venue checklist for pop-up mobile cinema events #FAQ’s
June 30, 2017, 10:00 am
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Cinema Hire – Our indoor venue checklist

Things to check off as you prepare for your pop-up mobile cinema event at your indoor venue.

  1. Access – We will require access to be as close as possible to the venue to enable us to bump-in the equipment as quickly and safely as possible. We will require the venue to be unlocked 4hrs before the scheduled screening time and the venue will need to be open 1 1/2hrs following the screening to allow for bump-out.
  2. Power – The cinema requires a 240v outlet (pref. 15amp but 10amp is also OK). It is also best if the cinema can be operating on a separate circuit to anything else. Popcorn machines, Urn’s and fridges can sometimes throw circuits and you don’t want that interrupting the show. We can supply a generator if your indoor venue doesn’t have power, however you will need to supply another generator for your lighting and catering requirements.
  3. Exits – Make sure exits are clearly marked out in the case of an emergency. If you are welcoming the audience, it’s a good idea to point out where the exits are. Another good idea is creating a slide with a plan of the venue that has the exits marked out.
  4. Toilets –  Make sure there is enough signage to show the locations of the toilets. This information can also be included on your venue plan slide that displays your exits. It’s also a good idea to check toilet paper and soap supplies before you open to the public.
  5. Lighting –  It’s best that the venue be as dark as possible, just like a normal cinema. If the screening is during the day, windows may need to be blacked out or covered in some way.
  6. Set-up Area  – For the 6m wide screen we require a space of 12m x 4m and for our 4m wide screen 8m x 4m for the bump-in and pack down of the cinema. Once the screen is erected the seating can be moved into the available space.
  7. APRA Licence – Make sure that your venue has an APRA licence, if it doesn’t you can apply for a single event licence. For further information contact: APRA
  8. Ratings –  Please make sure that the film rating symbol is included in all of your promotional material. It is the responsibility of the hirer to make sure that the film rating laws are adhered to for the duration of the screening. For further information please contact The Australian Government, Office of Film Literature Classification:

For further help planning your indoor pop-up cinema event please feel free to contact Andy on 0421 915 346, or email me

Cinema Fundraising – Top 10 tips for a profitable movie night – FAQ’s
May 20, 2016, 2:02 pm
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Hosting a cinema fundraiser can be a fun way to raise money for your school, sports club or charity. Here are our top 10 tips to help turn your movie night into a profitable success.

1. Movie Selection

Choose a movie with wide appeal, preferably with a (G) or (PG) rating, that way you are targeting as wide an audience as possible. It doesn’t have to be a latest release film, many successful movie fundraisers have screened older cult and classic titles. Some films also lend themselves to dressup possibilities, this can give you the opportunity to award prizes to best dressed. We can also direct you to cheaper film titles, but it’s often best to go with what you think will get people excited, not what you can get cheapest. Although sometimes the cheaper movie title just happens to be the one you get excited about.


2. Venue

The great thing about hiring a mobile cinema over a bricks and mortar cinema is that we come to you. Our versatile mobile cinema can be set up in your club rooms, oval, gym or hall, indoors or out, providing a unique cinematic experience that will be a night to remember rather than just a night at the movies.


3. Promotion

You can’t have too much promotion when you are putting on a cinema fundraiser, however you don’t always have to pay for a full page advert to get noticed. Sending out press releases to your local newspapers and radio stations might get you an article or a spot on the radio talking about your fundraiser. Social media is fantastic, but don’t rely on that alone, put up posters, letterbox drop the area and have flyers in shops. Recruit volunteers to help out with this, and make sure your members/community are shouting about it wherever they go, too. As a part of Road Movie Mobile Cinema’s service we can help you promote your event by publishing it on our website and across our social media sites.


4. Cinema Advertising

As part of our service we can help put together pre-show advertising to run before your feature film, allowing you to offer ‘Big Screen’ advertising for your own event by approaching local businesses.You may have members of your membership community who would like to advertise their business or services in this way, which they will be able to claim as a tax deductible business expense! They can purchase a slide slot with as little as a logo and/or photograph and telephone number/web details. Have a table set up for business cards and pamphlets. You can also include sponsor logo’s on all your promotional materials; posters, postcards and flyers. It’s also a great idea to get on the microphone before the movie and thank your sponsors, giving them a bit extra exposure. You can charge however much you like for this, and it all goes towards the proceeds of your event.


5. Ticket Sales

It’s a great idea to pre-sell tickets, that way you have a feel for how you are going and if you need to do more promotion. Some of your local business sponsors may be keen to be ticket outlets prior to the event, as this helps them out by getting extra people into their shop or office. Have your members sell tickets, consider competitions or prizes for best ticket sellers to generate excitement.


6. Ticket Prices

Don’t sell your tickets too cheap. Look at what other cinemas are charging and price your tickets accordingly. Keep in mind that some film distributors will charge up to 35% of the box office takings (Ticket Sales), so this has to be factored in when budgeting for your film night. Alternatively, many fundraisers are successful without selling tickets at all, with good sponsorship- free entry can equal higher attendance rates, making sponsorship more attractive.


7. Intermission

We can include an intermission during your feature film. This allows you to sell extra food and drinks and also gives you an opportunity to put your valued sponsors back up on the big screen. Of course it’s also a great opportunity to get on the microphone and draw raffles and promote your food and drink sales.

8 – Food & Drinks

Commercial cinema’s make most of their money at the candy bar, so this is a great way to get some extra income from your night, too. Sausage sizzles, Pop-corn and Coffee are favourites.

9 – Raffle

Some of your sponsors might be keen to donate some prizes for your raffle, which is always a fun way to raise money. Raffles are best drawn during the intermission as people often forget about the draw by the time you get to the end of the movie. Don’t forget to get on the microphone and thank those sponsors who have gone the extra mile with donations (and make sure they know you will be doing so, as it makes it even more likely that they will)!

10 – Cinema Operator

Hire a mobile cinema company that has a good reputation instead of a cheaper price tag. If you have a cinema full of hundreds of people, with loads of sponsors, the last thing you want is for something to go wrong- putting you in a situation where you may have to offer refunds. Road Movie Mobile Cinema has it’s own fail safe back-up projection system, so if something fails it can be quickly recovered. If you are hiring from someone other than us, ask them what back-up they have in terms of projector, sound and movie. If they don’t have back-up equipment you should find someone who does.

Click HERE to book Road Movie Mobile Cinema for your next fundraiser.

Outdoor Cinema – Site checklist – FAQ’s
June 26, 2015, 10:53 am
Filed under: FAQS | Tags: , ,

Outdoor Cinema Checklist

Outdoor Cinema Checklist Site Access

1. Site Access

The mobile cinema van will need access to the site, as it is used to help erect the screen and it also supports the screen once it is in position. If there are locks or padlocks on the access gate, we will need them unlocked 4hrs before the scheduled start time of the film and the gate will need to be open 1 1/2hrs following the screening to allow for bump-out. Please feel free to contact us for our vehicle details if you need to arrange a parking permit for the duration of the event.

Outdoor Cinema Checklist Power Supply
2. Power Supply

The mobile cinema comes with it’s own generator that we use for our outdoor cinema shows, and to have on stand-by for our indoor cinemas. However, we always love to have a back-up plan for those just in case moments. Upon arrival on site we will be looking for a 240v power outlet (pref 15amp but 10amp is also OK) no further than 100m from the cinema. This is to be used as our back-up power supply in the unlikely event that the generator should fail. For sites where there are not power outlets, I would suggest that we add an additional back-up generator to the cinema. The benefits of using a generator are; No long cables across publicly accessible areas, quicker set-up and wont be accidentally unplugged by vendors . It’s also great to have a power source that we are familiar with, many onsite power outlets have not been used for some time and they may have other items on the same circuit that may disrupt the power supply. We use a silenced generator that can only be heard from behind the screen.

Outdoor Cinema Checklist 3 Irrigation

3. Irrigation

It is important that you mark out any irrigation pipes in the location of the cinema, as 4 pegs are hammered into the ground to help locate the screen. It is also important to check that any automatic watering timers don’t cause a chilly interruption to the movie.

Outdoor Cinema Checklist 4 Toilets

4. Toilets

When deciding on a location for your outdoor cinema it’s always a good idea to keep the location of the toilets in mind. Toilet facilities should be close to the cinema if possible, and have an illuminated pathway and signage pointing people in the right direction. It’s always a good idea to include a on-screen slide with a map of the area, showing people where the facilities are located. If you are expecting a large audience, it may also be a good idea to hire some porta-loo’s. However most of these won’t have lighting, so you may need to install your own battery operated lights. And of course make sure they are nice and clean and have plenty of paper and soap. Clean toilets = a happy audience.

Outdoor Cinema Checklist 5 Residents

5. Residents

It’s always a good idea to warn residents about your outdoor cinema event. As there will be increased vehicle and pedestrian traffic plus the cinema itself may be loud for some homes depending on where they are positioned in relation to the cinema. Sometimes the offer of free tickets and VIP treatment is appropriate. It’s also a great idea to inform the local police of your event.

Outdoor Cinema Checklist 6 Security

6. Security

For events in public spaces it’s a great idea to hire a security guard. They can help being an extra set of eyes and ears to make sure everyones behaving and also keep an eye out for stray kids to help them find their parents. It’s also a great idea for staff of the event to all be identifiable by wearing the same shirts, hats or something similar. This helps the audience identify who they need to speak too if they have any questions or concerns. We require that you have a designated person or a security guard on site 1 hour prior and 1 hr following the screening to allow the mobile cinema to be safely bumped out.

Outdoor Cinema Checklist 7 Lighting

7. Lighting

All lights in the area must be able to be covered or switched off during the screening. It’s also a great idea to have lighting organised for when the film finishes, as some areas can be very dark and pose a safety hazard.

Outdoor Cinema Checklist 8 clear area

8. Clear Area

If you are setting out seating for your event, you will need to leave the area clear for the set up of the screen. For the 6m wide screen we require a space of 12m x 7m and for our 4m wide screen 8m x 7m for the bump-in and pack down of the cinema. Once we arrive on site to bump in, the screen is the first thing to be installed to allow enough time for the seating to be put out.



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